Financial Services
Our accounting service
provides your community with a full set of financials each month,
representing all transactions. This package includes your balance sheet,
income statement, delinquency report, rent roll, general ledger, check
register and copies of all checks and invoices paid in any given month.
We operate with a lockbox system and all
homeowner payments are posted on the date received by the bank. Through
Missouri State Bank, we now offer monthly ACH payment service for
homeowners. This service allows homeowners to pay their monthly fee without
the hassle of issuing a hand-written check.
We will pay your community’s bills three
times a month, on the 10th, 20th & 30th.
We will administer your delinquencies based
upon your late-fee policy, sending computer-generated late notices along
with collection letters, if needed.*
Utilizing Skyline software, we provide
superior accounting services.
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Bank
Accounts & Deposits
Whether sent
via mail or ACH, payment goes directly into your Community bank account.
Co-mingling of funds is prohibited.
Funds are deposited in the property account
on the same day they are received. Gardner receives daily batch reports of
each check and any backup information.
Transfers Between Property Accounts
Most communities have
a deposit/operating account and one or more reserve accounts. Transfer of
funds is reviewed and approved by the community Board. Gardner makes
transfers between accounts only on the authority granted and under controls
as directed by the Board.
Drawing Checks on Client Accounts
This procedure follows good accounting practice. Checks are issued by the
Accounting Specialist with no accounting personnel holding signature
authority on any client account.
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Gardner
Employee Bond
In the event of impropriety, Gardner maintains an insurance policy which
provides for bonding of all Gardner employees.
Certificates of Deposit
Gardner will, on request, hold Client’s CDs in safekeeping in Gardner’s
Corporate Safety Deposit.
Gardner provides this service as a convenience to its Clients without
charge.
Our
Guarantee
Should we make an error, such as an error in payment, Gardner shall
promptly, at its expense, reimburse the Client for all its costs including
correction of the error and any penalties, fines or fees assessed to the
account of Client by third parties.
*We will interact with and support your
Community attorney on any collection issues. |
